Check In

Check in will begin Friday October 9, 2009, 4:45 pm – 6:30 pm, and continue on Saturday October 10, 2009 beginning at 6:15 am. A team coach must check in for the entire team. Masters’ Clubs, notify your members of this.

Waivers

All competitors must sign a liability waiver. Competitors under the age of 18 must sign and have a parent or guardian sign an individual minor’s waiver. Please return signed waivers with your entry packet. Waivers submitted Online will not be accepted. The waiver must be the 2009 Waiver, found at http://www.fchr.org.

Racing packets will not be released until completed and signed waivers have been turned in for the entire registration packet. Check in must be completed, and waivers must be received before a crew is allowed to practice on Friday

Friday Practice

The site will be available for practice (weather permitting) Friday afternoon starting at 4:45 pm. Only teams that have cleared the registration process will be allowed on the water. Make sure all your forms are in. All boats must be off the water by 6:45 pm. No Exceptions. Teams will be assessed a warning for returning late to the dock. Each Boat of a warned team will start the race day Saturday with a warning!

Lightweight Weigh-In

Weigh-in for members of lightweight crews will take place on Saturday, 6:30 am to 8:30 am. The entire boat must be present for weigh-ins. Please have your completed lightweight forms at weigh-ins. Coxswains do not have to weigh in. Rowers will only get one chance to weigh-in.

Coaches, Coxswains, and Scullers Meeting

The Coaches, Coxswains, and Scullers Meeting is set for Saturday, October 10^th at 7:00 am near the registration tent.

Bow Cards and Back Numbers

Bow cards and Back numbers for Bow and Coxswain will be provided. Bow Cards must be returned at the completion of the race. Lost Bow Cards are subject to a $10.00 fee. Boats racing without Bow Cards will be disqualified. Tape them on. Back numbers are not required for the Coxswain or Stroke in a Bow-Loading Four.

Seeding

Seeding of Races will be at the discretion of the LOC. Factors to be considered include, but are not limited to last year’s finish in the First Coast Head Race and the 2009 spring regattas including the national, regional, state, and local races. There will be no rearrangement of teams in an event for coaches’ preference or need, including Hot Seating.

Awards

Medals will be given for 1^st, 2^nd, and 3^rd place finishes. Medals will be available near the registration area approximately one hour after the event, unless the race is protested. Only coaches may sign for and pick up team medals.

Trailer Parking / Boat Storage

The State of Florida Children and Family Services Parking Lot will be used for Boat Storage. Plan on arriving after 4:30 pm Friday. No trailers or vehicles may enter the site until after 4:30 pm Friday. There is limited room near the race site to wait for the correct time to enter. Please plan your travels accordingly. Trailers will be placed in the site on a first come – first serve basis. After parking the trailer, tow vehicles must unhook and move to the adjacent parking lot. For the safety of all participants, all trailers must remain until the end of racing on Saturday. Security will be provided Friday Night; however, leave boats including car-topped boats at your own risk.

Friday Practice

The site will be available for practice (weather permitting) Friday afternoon starting at 4:45 pm. Only teams that have cleared the registration process will be allowed on the water. Make sure all your forms are in. All boats must be off the water by 6:45 pm. No Exceptions. Teams will be assessed a warning for returning late to the dock. Each Boat of a warned team will start the race day Saturday with a warning!

Team Tents

Team tents are not permitted on a grass area near the launching/landing dock area and the adjacent shore. The area directly along the river will be kept clear for spectators. The tent area is limited, to a first come – first served basis. Team grills are not allowed. No Open Flames. No team or parent vehicles or food trailers will be allowed to enter the tent area. All supplies must be carried in. Food Trailers will be required to park in the spectator / bus parking lot. Volunteers will be onsite Friday and Saturday to help direct tent placements. The Local Organizing Committee has the final authority to have tent moved or removed.

Spectator / Bus Parking

Directions to the site are available on the website. A $5.00 parking donation is requested for Spectator and Bus parking next the Race Site, as a donation for Adaptive sports.

Hotels

A listing of area hotels can be found on the website: http://www.fchr.org.

Merchandise Sales

Sales of merchandise will be permitted only by advance arrangement with the Stanton Rowing Foundation. For your merchandise to be sold you must contact Shirley Deese at This e-mail address is being protected from spambots. You need JavaScript enabled to view it for requirements, forms, and fees. You must also meet any Local, State, or Federal requirements. See those entities for details.

Cancellation Policy

If, in the opinion of the race management, weather or other unforeseen events cause the race course or venue to become unfit or unsafe, the regatta or specific races / events will be cancelled. No refunds will be given.